BERMUDA BEACH IMPROVEMENT COMMITTEE
ANNUAL HOME OWNERS ASSOCIATION MEETING

SATURDAY, OCTOBER 17, 2009 10:00AM
Location: Moody Gardens Hotel and Conference Center

The Bermuda Beach Improvement Committee Annual Home Owners Association Meeting was held at 10:00am on Saturday October 17, 2009 at the Moody Gardens Hotel and Conference Center. Board of Directors present: Ron Coker, Bill Harris, Bill McFarland and Mary Jan Lantz. Joe Murphy was unable to attend.

1. The Meeting was called to Order at 10:15am with a quorum of the home owners in attendance.

2. Special Guests were recognized: Eric Wilson, the Director of Municipal Utilities with the City of Galveston, and Lt. Henry Porretto with Galveston Police Department (west end patrols)

3. The Minutes from the 2008 Annual Home Owners Association Meeting were reviewed. The Minutes were approved and entered in to record.

4. The 2008-09 Financial Report was reviewed. A correction was made to the date headings. It was then entered in to record (see Attachment 1).

5. Old Business:
Security- Ron Coker reminded the Homeowners the following:

• 
  For normal security incidents, call Officer David Torres, Galveston Police Dept. BBIC Security cell (409) 682-5722.
  For emergency calls, please dial 911
  For non-emergency calls, please call GPD (409) 765-3702.
• Bermuda Beach (BB) Maintenance - Bill McFarland announced Mildred Coker hired the landscaping company to refurbish the BB entrance.
• By-Laws & Deed Restrictions require property owners to maintain their property (Mow lawns, remove debris, repair structures). Jean Merchant announced the phone numbers for the mowing and maintenance companies.
• Ron Coker gave a report on the status of the condemned homes. He reminded the homeowners that the Board had no authority to condemn homes. He said the Board could only hire contractors to fix the homes and then file liens against the homes. After some discussion it was determined that BBIC did not have adequate funds to do this.

6. New Business: (topics submitted prior to the meeting)

• 
  Driving Through Yards- A question was asked about the problems with contractors and renters driving through homeowner's yards. Ron said this would be something the new Board could address. He said homeowners could always put up their own barriers to prevent this.
• Meeting Conflict- Ron announced the Board received a complaint about the WGIPOA meeting being held at the same time and apologized but said that the BBIC meeting was only once a year and the WGIPOA meetings were monthly.

Activity in the Subdivision- Ron read through agenda items submitted for the meeting:

" Trash- A question was asked about the amount of trash being left at the road in plastic bags and the Board was asked to require rental homes to have 3 trash cans. Ron responded that the Board did not have the authority to do this. Eric Wilson with the COG announced the City now had plenty of cans for any homeowner who wanted more than one. More discussion followed about dumpsters and contactors dumping trash under houses. Homeowners were encouraged to report these problems to the GPD non emergency number (409) 765-3702.

• Renters Exceeding Occupancy Limits- Homeowners were encouraged to call the homeowners in violation (day or night) and the local rental agencies to report these issues.
• Vapor Lights- Homeowners were told to please paint the covers or point the lights at the ground, not directly in their neighbor's windows.
• Signs and Barriers- The City is the only one with the authority to install these. Homeowners should call the City Public Works Department to report needs.

Beach Renourishment- Ron announced Mary Jan Lantz had written a $1.5 million CEPRA Cycle 6- Beach Renourishment and Dune Restoration grant for BB that had been approved by the GLO. He explained that the 6 mile project that will begin at the Seawall and extend west would take place first. If there were any funding issues with this project the BB CEPRA grant would ensure that the BB renourishment and dune restoration would be completed. He said the Board was also going to research the use of these funds for other projects (like walkovers).

7. Guest Speakers:

• Eric Wilson, Director of Municipal Utilities explained that the temporary water lines would remain in place but that the City had requested approval to replace them with a permanent line. Once the permanent line is approved it will be placed 2 feet landward of the utility poles line.

He announced all new homes south of FM 3005 will be required to have grinder pumps and all existing homes on Jane and John Reynolds Circle would be required to put in grinder pumps because the current sewer line would be disconnected. These homeowners will be receiving this notice from the City.

He said the City Council had approved $1.6 million for projects like the rebuilding of Bermuda Beach Drive and for tree replanting and the Buy-Out program. He went on to say John Reynolds Rd and Jane and John Reynolds Circle would be repaved and that he believed the beach renourishment project will begin in March 2010.

• Lt. Henry Porretto, Galveston Police (West End patrols) explained the City had three sections and his patrol section was everything west of 61st Street. He said after January another section would be added west of Pabst and one commander would be responsible for the BB area. This will give BB more dedicated resources and BB should be seeing more patrol cars in the area, including 3 on weekends.

He told the homeowners that it is very important that they report all crimes or suspicious activity and ongoing patrol funding for the west end neighborhoods comes from these activity reports. Always call 911 for emergencies, (409) 765-3702 for non-emergencies, or if you do not get a response call his personal cell number of (409) 765-3609, fax number is (409) 765-3610. His office is now in the Justice Center but will be getting an office at 12 mile Rd.

He said not to get frustrated with all the questions asked by the dispatcher, to be patient and answer each question. He said all these calls are logged and tracked including calls as small as dumping of trash. He said please don't be a target by leaving valuable items in plain view. He said they are working on a newsletter for the homeowners. He encouraged the homeowners to report any problems they have with the officers by calling and asking for a supervisor. This is the only way he can resolve any issues.

• Brandon Wade, Deputy City Manager (Roads, Parking)- did not attend the meeting so Ron reported he had met with the City and discussed the roads. He was told after a biological study was completed hopefully by the end of January, contractors would be selected and the renourishment project could begin. The estimated timeline for completion would be June or July 2010. Once the renourishment project is completed the City would begin work on a permanent road for Bermuda Beach Drive. Ron also told the homeowners that Angelo, the Director of Public Works, would research putting in a gravel road in the interim.

8. Member Voting- Ron explained the need for the changes to the By-Laws so that the homeowners on the front row that could not rebuild their homes could be released from their HOA dues and participate in the City buy-out program.

• Amendment of By-Laws & Deed Restrictions- Ballots were distributed to every eligible voting homeowners in attendance (see Attachment 2). The Amendment passed with a 100% majority vote.
• Election of Directors- The Voting Form was distributed to every eligible voting homeowner in attendance (see Attachment 3). Ron Coker, Kathy Love Cowen, Tammy Kidd, Mary Jan Lantz and John Lightfoot were elected to serve on the 2009-10 BBIC Board of Directors.

9. Adjournment of Annual HOA Meeting- Being no further business the meeting adjourned at 12:15pm.