By-Laws Page 2 of 3
ARTICLE III - OFFICERS AND BOARD OF DIRECTORS
A. The officers of the BERMUDA BEACH IMPROVEMENT COMMITTEE,
INC. shall consist of a PRESIDENT, SECRETARY, AND TREASURER. These
officers shall be constituted as the first three of the five members
of the Board of Directors as provided for below:
An officer must be a homeowner in any one of the five sections
of the BERMUDA BEACH SUBDIVISION in order to be eligible to hold
any office within the organization. No officer, excepting the
TREASURER, shall be able to hold the same office for more than
one (1) year; however, he may hold any new office within the organization,
subject to the one-year limitation.
B. There shall be a Board of Directors comprised of a total of five elected qualified members of the organization. The three Officers listed above are to be included as three of these five directors.
C. All officers and directors of the organization shall be elected at the annual meeting of the organization in October of each year. There term of office for each officer and director shall begin immediately upon their election, regardless of the date of any such election and shall continue until any new officers are elected to succeed them. A vacancy arising in any office shall be replaced or filled by the Board of Directors as soon after the vacancy arises as possible.
ARTICLE IV - DUTIES OF OFFICERS AND DIRECTORS
A. PRESIDENT: It shall be the duty of the President to:
1. Preside at all meetings of the Board of Directors and function as a member of the Board of Directors;
2. Preside over the annual or any special meetings of property owners;
3. Receive copies of all communications directed to the Committee from any source, and notify all members of the Board of Directors of such communications without in any way discussing the merits of the matter and without committing the organization by work, or deed;
4. Communicate to the lot owners or the officers of the Board of Directors such matters and make suggestions as may, in his opinion, tend to promote the welfare of the organization;
5. Be authorized to sign any checks or spend any funds properly authorized by the Board of Directors in any emergency where Treasurer cannot be reached;
5. Make a final report of his stewardship to the annual meeting of the membership and at such other times as may be necessary.
B. SECRETARY: It shall be the duty of the Secretary to:
1. Be the custodian of all correspondence, records of the meetings of the organization, and records of the meetings of the Board of Directors;
2. Prepare and read aloud the minutes of any previous meetings of the membership or of the Board of Directors and also function as a member of the Board of Directors.
3. At every meeting, possess a current or revised or amended copy of the by-laws;
4. Maintain a file of any and all incoming correspondence to the organization or outgoing correspondence from the organization, regardless of what nature or to whom directed and he/she shall send the President a copy of all correspondence received by him/her which is directed to the Committee;
5. Be responsible for maintaining and authenticating the mailing list of all property owners' as well as eligible voting members of the organization.
6. Be authorized to sign any checks or spend any funds properly authorized by the Board of Directors in any emergency where Treasurer cannot be reached;
7. Turn over all records of the organization in his possession to the incoming Secretary after the election of the incoming Secretary at the annual meeting.
C. TREASURER: It shall be the duty of the Treasurer to:
1. Keep account of all monies received or expended by or for the use of the organization and make such disbursements authorized by the membership or the Board of Directors;
2. Deposit all sums received by the BERMUDA BEACH IMPROVEMENT COMMITTEE, INC. in any state bank or national bank or savings and load associations in either Harris or Galveston Counties, Texas, that is insured by FDIC and for FSLIC as may be decided upon by the Board of Directors from time to time. In any checking or savings accounts to be designated by the Board of Directors.
3. Make a report to the Board of Directors at their meetings as well as any property owners' meetings and at any and all such other times as he may be called upon by the President;
4. Maintain the funds, books and vouchers subject to verification and inspection at any reasonable time by any member of the Board of Directors;
5. Function as a member of the Board of Directors and be authorized to sign checks in his individual capacity;
6. At the expiration of his term at office, the Treasurer shall deliver to his or her successor all books, monies, invoices, receipts, and all other property belonging to the organization that he may have in his possession and he shall be receipted for same by the incoming Treasurer.